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Rules & Bylaws of the Nolan Elementary Parent Teacher Association
Article I: Name
The name of this organization is the Nolan Elementary School Parents and
Teacher Association,
( PTA / PTSA ), Signal Mountain, Tennessee. It is a local PTA / PTSA organized
under the authority of the Tennessee Congress of Parents and Teachers
(the Tennessee PTA), a branch of the National Congress of Parents and
Teachers (the National PTA).
**Article II: Purposes
Section 1. The Purposes of the Nolan Elementary School PTA, in common with those of the Tennessee PTA and the National PTA, are:
a. To promote the welfare of children and youth in the home, school,
community, and place of worship;
b. To raise the standards of home life;
c. To secure adequate laws for the care and protection of children and youth;
d. To bring into closer relation the home and the school, that parents
and teachers may cooperate
intelligently in the education of children and youth; and
e. To develop between educators and the general public such united efforts
as will secure for all children
and youth the highest advantages in physical, mental, social, and spiritual
education.
Section 2. The Purposes of the Tennessee PTA, the National PTA, and the
Nolan Elementary School PTA are promoted through an advocacy and educational
program directed toward parents, teachers, and the
general public; are developed through conferences, committees, projects,
and programs; and are governed and qualified by the basic policies set
forth in Article III.
Section 3. The organization is organized exclusively for the charitable,
scientific, literary, or educational purposes within the meaning of Section
501(c)(3) of the Internal Revenue Code or corresponding section of any
future federal tax code hereinafter “Internal Revenue Code”.
**Article III: BASIC POLICIES
The following are basic policies of the Nolan Elementary School PTA, in common with those of the Tennessee PTA and the National PTA:
a. The organization shall be noncommercial, nonsectarian, and nonpartisan.
b. The organization or members in their official capacities shall not,
directly or indirectly, participate or intervene (in any way, including
the publishing or distributing of statements) in any political campaign
on behalf of, or in opposition to, any candidate for public office; or
devote more than an insubstantial
part of its activities to attempting to influence legislation by propaganda
or otherwise.
c. The organization shall work with the schools and community to provide
quality education for all
children and youth and shall seek to participate in the decision-making
process establishing school
policy, recognizing that the legal responsibility to make decisions has
been delegated by the people
to boards of education, state education authorities, and local education
authorities.
d. The Tennessee PTA or any of its divisions may cooperate with other
organizations and agencies
concerned with child welfare, but PTA/PTSA representatives shall make
no commitments that bind
the group they represent.
e. No part of the net earnings of the organization shall inure to the
benefit of, or be distributable to its
members, directors, trustees, officers, or other private individuals except
that the organization shall be
authorized and empowered to pay reasonable compensation for services rendered
and to make
payments and distributions in furtherance of the purposes set forth in
Article II hereof.
f. Notwithstanding any other provision of these articles, the organization
shall not carry on any other
activities not permitted to be carried on (i) by an organization exempt
from federal income tax under
Section 501(c)(3) of the Internal Revenue Code or (ii) by an organization,
contributions to which are
deductible under Section 170(c)(2) of the Internal Revenue Code.
g. Upon the dissolution of the organization, after paying or adequately
providing for the debts and
obligations of the organization, the remaining assets shall be distributed
to one or more nonprofit
funds, foundations, or organizations that have established their tax-exempt
status under Section
501(c)(3) of the Internal Revenue Code and whose purposes are in accordance
with those of the
Tennessee PTA.
h. The organization shall work to promote the health and welfare of children
and youth and shall seek to promote collaboration between parents, school,
and the community.
**Article IV: Relationship with Tennessee and National PTA
Section 1. This local PTA shall be organized and chartered under the authority of the Tennessee PTA in the area in which this local PTA functions, in conformity with such rules and regulations which are not in conflict with the Tennessee PTA Bylaws, or the National PTA Bylaws.
A local PTA in good standing is one that:
a. Adheres to the Purposes and basic policies of the PTA;
b. Remits the national and state portion of the dues to the Tennessee
PTA;
c. Has bylaws approved according to the procedures of the Tennessee PTA;
and
d. Meets other criteria as may be prescribed by the Tennessee PTA.
Section 2. The articles of organization of the Nolan Elementary School
PTA include (a) the bylaws of such
organization, (b) the certificate of incorporation or articles of incorporation
of such organization (in cases in which the organization is a corporation)
or the articles of association by whatever name (in cases in which the
organization exists as an unincorporated association), and (c) local unit
charter.
Section 3. The Nolan Elementary School PTA shall adopt such bylaws for the governance of the organization as may be approved by the Tennessee PTA. Such bylaws shall not be in conflict with the Tennessee PTA Bylaws or the National PTA Bylaws.
Section 4. Bylaws of the Nolan Elementary School PTA shall include an article on amendments.
Section 5. Bylaws of the Nolan Elementary School PTA shall include a provision establishing a quorum.
Section 6. Each officer or board member of the Nolan Elementary School
PTA shall be a member of
the Nolan Elementary School PTA.
Section 7. The bylaws of the Nolan Elementary School PTA shall prohibit
voting by proxy, (unless proxy voting is specified by applicable state
law).
Section 8. A PTA member shall not serve as a voting member of Nolan Elementary
School PTA’s board while serving as a paid employee of or under
contract to Nolan Elementary School PTA.
Section 9. Only members of Nolan Elementary School PTA who have paid
dues for the current membership year may participate in the business of
this local PTA.
Section 10. The Nolan Elementary School PTA shall collect dues from its
members and shall remit a portion of such dues to the Tennessee PTA as
provided in Article V thereof.
Section 11. The Nolan Elementary School PTA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the local unit, including, specifically, the number of its members, the dues collected from its members, and the amounts of dues remitted to the Tennessee PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the Tennessee PTA.
Section 12. The charter of Nolan Elementary School PTA shall be subject to withdrawal and the status of such organization as a local PTA shall be subject to termination, in the manner and under the circumstances provided in the bylaws of the Tennessee PTA.
Section 13. The Nolan Elementary School PTA is obligated, upon withdrawal
of its charter by the
Tennessee PTA:
a. To yield up and surrender all of its books and records and all of its
assets and property to the
Tennessee PTA or to such agency as may be designated by the Tennessee
PTA or to another local PTA organized under the authority of the Tennessee
PTA;
b. To cease and desist from the further use of any name that implies or connotes association with the Tennessee PTA or the National PTA; and
c. To carry out promptly, under the supervision and direction of the
Tennessee PTA, all proceedings
necessary or desirable for the purpose of dissolving the Nolan Elementary
School PTA.
Section 14. The Nolan Elementary School PTA shall include in its bylaws
provisions corresponding to the provisions of state bylaws identified
by the pound sign (#).
Section 15. To organize a new PTA unit requires a minimum of eight (8) members; to remain a unit in good standing requires a minimum of twenty (20) members.
Section 16 . Each local PTA/PTSA shall adopt such bylaws for the governance as may be approved by the Tennessee PTA Board of Managers or by a person or persons to whom the work is delegated. The bylaws of each local unit shall be reviewed at least once every five (5) years.
Section 17. A local PTA or PTSA may dissolve in the following manner:
(a) A local unit executive committee considering recommending to its general association a resolution to dissolve must afford the council president, region director or state PTA representative an opportunity to speak to the executive committee prior to its taking any action on such a proposal. If the executive committee then votes to present to its general membership a motion to dissolve, it must inform in writing the council president, region director, the state president and its general membership at least thirty (30) days prior to the next general membership meeting that the resolution to dissolve will be considered. No meeting for the purpose of considering dissolution of a local PTA/PTSA unit shall be held during the periods of time when school is closed for vacation or holidays. The council must be afforded the opportunity to speak at that meeting to the membership prior to action being taken by them on the proposed resolution to dissolve.
(b) Approval to dissolve requires a two-thirds vote by written ballot,
a majority of the membership being present. Only those members who are
in good standing on the day the written notice of the proposal to dissolve
is mailed out, may vote.
(c) Dissolution shall take effect immediately and shall not be postdated.
The provisions hereinafter
outlined in Article IV, Section 13, shall take effect immediately.
(d) When a local PTA/PTSA has voted to dissolve in compliance with Article
IV, Section 17, and later
wishes to resume activities, it is necessary to reorganize the unit. The
same procedure as the
organization for a new unit would be followed.
(e) A report shall be filed with the council president and the region
director, or the State Office detailing the compliance with the dissolution
process.
Article V: Membership and Dues
Section 1. Every individual who is a member of this local PTA is, by virtue of that fact, a member of the Tennessee PTA and of the National PTA by which Nolan Elementary School PTA is chartered, and is entitled to all the benefits of such membership.
Section 2. Membership in Nolan Elementary School PTA shall be made available
by
Nolan Elementary School PTA, without regard to race, color, creed, or
national origin, under such rules and regulations, not in conflict with
the provisions of the Tennessee PTA Bylaws or the National PTA Bylaws,
as may be prescribed in the bylaws of Nolan Elementary School PTA, to
any individual who subscribes to the Purposes and basic policies of the
National PTA.
Section 3. The Nolan Elementary School PTA shall conduct an annual enrollment of members but may admit individuals to membership at any time.
Section 4. Each member of Nolan Elementary School PTA shall pay such annual dues to said organization as approved by a 2/3 vote of the voting body of the general membership. The amount of such dues shall include the portion payable to the Tennessee PTA - the “state portion” - and the portion payable to the National PTA - the “national portion.”
Section 5. The Tennessee PTA portion of each member’s dues shall be recommended by the Board of Managers and approved by two-thirds (2/3) vote of the voting body at the Annual Convention.
Section 6. The National PTA portion of each member’s dues shall be determined by a two-thirds (2/3) vote of the voting body at the National PTA Annual Convention.
Section 7. The state and national portions of the dues paid by each member of Nolan Elementary School PTA shall be set aside and remitted to the Tennessee PTA through such channels and at such times as the state PTA bylaws may provide. The Tennessee PTA shall pay the national portion of dues to the National PTA for all members.
Section 8. Each local unit membership chairman shall maintain an accurate list of members and shall furnish a copy to the local unit secretary. A copy of this list shall be sent with each membership report.
Section 9. All memberships received during the fiscal year ending June
30 shall expire no later than the following October 31.
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Article VI: Officers and Their Election**
Section 1. The officers of Nolan Elementary School PTA shall be a President, First Vice-President, Second Vice-President, Third Vice-President, Recording Secretary, Treasurer, Corresponding Secretary, and Historian.
Section 2. The officers shall be elected by ballot at the annual meeting in the month of May at which time nominations may be made from the floor.
Section 3. The vote shall be conducted by ballot. When there is but one candidate for an office, the ballot for that office may be dispensed with and election held by voice vote. A majority vote shall elect. Written ballots shall be counted by three members selected at the election meeting.
Section 4. The following provisions shall govern the qualifications and eligibility of individuals to be officers of the Nolan Elementary School PTA:
#a. Each officer shall be a member of the Nolan Elementary School PTA.
b. No officer may be eligible to serve more than two consecutive terms
in the same
office.
c. A person who has served in an office for more than one half of a full
term shall be deemed to have
served a full term in such office.
Section 5. All officers except the treasurer shall assume their official duties following the close of the meeting in May and shall serve for a term of 1 year or until their successors are elected. The treasurer shall assume his or her official duties following the close of the fiscal year (June 30 = fiscal year end).
Section 6. Vacancies:
A vacancy occurring in the office of president shall be filled for the
remainder of the unexpired term by the First Vice-President. A vacancy
in any office other than president shall be filled by the board of managers.
Article VII: Dutiies and Officers
Section 1. The President shall:
a. preside at all meetings of Nolan Elementary School PTA;
b. serve as an ex officio member of all committees except the Nominating
Committee;
c. be a designated signator on checks or vouchers;
d. coordinate the work of the officers and committees of this local PTA
in order that the Purposes may be promoted;
e. perform such other duties as may be provided for by these bylaws, standing
rules, parliamentary
authority, or directed by the board of managers, or executive committee.
Section 2. The Vice President (s) shall:
a. act as aide (s) to the President;
b. in their designated order First Vice-president, Second Vice-president,
Third Vice-president, perform the duties of the President in the President’s
absence or inability to serve;
c. be the Mountain Education Fund representative (First Vice-president);
d. conduct the annual membership campaign of the association, enroll new members at all times throughout his or her term, and provide the President and the Recording Secretary with lists of association members within one month after the close of the membership (Second Vice-president);
e. act as an advisor, providing continuity by having served as president
the preceding year (Third Vice-president). If the immediate past president
is no longer a patron of the school, another officer from the preceding
year may be elected Third Vice-president.
f. perform such other duties as may be provided for by these bylaws, standing
rules, parliamentary
authority, or as directed by the President, the board of managers, or
the executive committee.
Section 3. The Recording Secretary shall:
a. record the minutes of all meetings of the Nolan Elementary School
PTA;
b. be prepared to read the records of any previous meetings;
c. Keep a permanent record and file all records;
d. have a current copy of the bylaws;
e. maintain a membership list;
f. perform other such duties as may be provided for by these bylaws, standing
rules, parliamentary authority, or as directed by the President, the board
of managers, or the executive committee.
Section 4. The Treasurer shall:
a. have custody of the funds of Nolan Elementary School PTA;
b. keep a full and accurate account of receipts and expenditures in the
books belonging to
Nolan Elementary School PTA;
c. make disbursements as authorized by the President, board of managers,
or Nolan Elementary School PTA in accordance with the budget adopted by
this PTA;
d. have checks or vouchers signed by two officers: the Treasurer, the
President. or one other designated officer;
e. present a financial statement at every meeting of Nolan Elementary
School PTA and at other times when requested by the board of managers;
f. make a full report at the meeting at which new officers officially
assume their duties (usually the annual meeting);
g. be responsible for the maintenance of such books of account and records
as conform to the requirements of Article IV, Section 12, of these bylaws;
h. present an annual report of the financial condition of the organization;
i. have the accounts examined annually or upon change of officer by an
auditor or an auditing committee
of not less than three members, who, satisfied that the Treasurer’s
annual report is correct, shall sign a
statement of that fact at the end of the report;
j. report the findings of the annual report to the board of managers;
k. perform such other duties as may be provided for by these bylaws, standing
rules, parliamentary
authority, or directed by the President, the board of managers, or the
executive committee.
Section 5. The Corresponding Secretary shall:
a. carry on all official correspondence relating to the organization,
as instructed by the Executive Committee;
b. bring copies of all correspondence to the meetings of the association
and the Executive Committee.
Section 6. The Historian shall:
a. maintain the scrapbooks of the association, storing them in a location
inside the school, designated by the principal.
b. gather published articles, mementos, and any material relating to the
activities of the association which might be of interest in the future;
c. place copies of all association newsletters, annual budget, and major
written communications in the scrapbooks;
d. maintain the scrapbooks in such manner that association members may
see them upon request.
Article VIII: Board of Managers
Section 1. The business of the Nolan Elementary School PTA shall be conducted
by the board of
managers in the intervals between local unit PTA general meetings.
# Section 2. Each board member shall be a member of Nolan Elementary School PTA.
Section 3. The members of the board shall be:
a. the elected officers;
b. the chairmen of the standing and/or special committees, the principal
or an appointed representative,
teacher representatives;
c. a Parliamentarian, appointed by the President, subject to approval
of the officers of
Nolan Elementary School PTA.
Section 4. Duties of the board shall be to:
a. carry out such business as may be referred to it by the membership
of the association;
b. create standing and special committees;
c. report at the regular general membership meetings of Nolan Elementary
School PTA;
d. select an Auditor or an Auditing Committee to audit the Treasurer’s
accounts;
e. prepare and submit an annual budget to Nolan Elementary School PTA’s
general membership for adoption; and
f. approve payment of routine bills within the limits of the approved
budget.
Section 5. If any member of the board of managers shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board of managers in the following manner:
a. A resolution adopted by the executive committee;
b. A ten (10) day notice issued to board member in question;
c. An opportunity for the member in question to address the board of managers
at the next regular meeting; and
d. Two-thirds (2/3) vote of the board of managers for removal.
Section 6. Regular meetings of the board shall be held with the date and time to be fixed by the board at its first meeting of the year.
Section 7. Special meetings of the board may be called by the President or when requested by a majority of the Board of Managers members upon 5 days written notice to each member of the Board.
Section 8. At all meetings of the Board, a majority of the members of the board shall constitute a quorum for the transaction of business. (National PTA Bylaws Article IV - Constituent Organizations Section 5)
Section 9. Upon the expiration of the term of office or when individuals cease to hold the position that entitles them to be a member of the board, all records, books, and other materials pertaining to the position shall be turned over to the President and all funds pertaining to the position shall be returned to the Treasurer within fourteen days..
Article IX: Executive Committee
Section 1. The executive committee shall be composed of the elected officers, the principal of the school, and the parliamentarian of the PTA.
Section 2. Special meetings of the executive committee may be called by the President or upon written request of a majority of members with 5 day’s notice given to each member of the executive committee.
Section 3. A majority of the executive committee shall constitute a quorum for the transaction of business.
Section 4. Duties of the executive committee shall be to:
a. transact business referred to it by the board;
b. appoint standing committee chairmen and members;
c. approve the work of the committees;
d. act in emergencies between meetings of the board; and
e. make a report at each board meeting.
Section 5. The executive committee shall take no action in conflict with
any action taken by the board
of managers or the general membership.
Article X: Committees
Section 1. Only members of Nolan Elementary School PTA shall be eligible to serve in any elective or appointed positions.
Section 2. The standing committees of Nolan Elementary School PTA shall be listed in the unit’s standing rules.
Section 3. The board of managers may create such special committees as it may deem necessary to promote the Purposes of PTA and carry on the work of Nolan Elementary School PTA.
Section 4. The chairmen of standing committees shall be selected by the officers of Nolan Elementary School PTA.
Section 5. The term of office of a committee chairman shall be 1 year
or until the selection of a successor.
Section 6. The chairman of each committee shall present a plan of work
to the executive committee or board of managers for approval. No committee
work shall be undertaken without the consent of the executive committee
or board of managers.
Section 7. The President shall be a member ex-officio of all committees
except the Nominating Committee.
Article XI: Committee on Nominations
A Nominating Committee shall be elected by the Executive Committee at least two months prior to the election of officers. The committee shall be composed of three members, at least one of which shall be a member at large.
a. The committee shall elect its own chair.
b. The Nominating Committee shall nominate an eligible person for each
office to be filled and report its nominees at the general membership
meeting in May at which time additional nominations may be made from the
floor.
c. Only those individuals who are current members of Nolan Elementary
School PTA and who have signified their consent to serve if elected shall
be nominated for office.
d. No member shall serve on the Nominating Committee in consecutive years..
Article XII: General Membership and Meeting
Section 1. Regular meetings of Nolan Elementary School PTA shall be held
at least four times per year as
provided by Nolan Elementary School PTA, the board of managers, or the
executive committee. Five days’ notice shall be given to the membership
of any change of date.
Section 2. Special meetings of Nolan Elementary School PTA may be called
by the President or by a majority of the board of managers, five day’s
notice having been given.
Section 3. The annual election meeting shall be held in May.
# Section 4. Ten percent of the members shall constitute a quorum for
the transaction of business in any meeting of Nolan Elementary School
PTA.
Article XIII: Council Membership
(This article applies only to those local PTAs holding membership in a council PTA. The following sections must correspond to the council PTA bylaws.)
Section 1. The Nolan Elementary School PTA shall be represented in meetings of The Hamilton County Council of PTAs by the president or alternate, the principal or alternate, and by two delegates or their alternates.
a. All representatives to the PTA council must be members of Nolan Elementary
School PTA.
b. Delegates and their alternates shall be chosen by election in May.
c. Delegates to the Hamilton County Council of PTAs shall serve for a
term of 1 year.
Section 2. The Nolan Elementary School PTA shall pay annual dues to the
Hamilton County Council of PTAs as provided in the Hamilton County Council
PTA Bylaws. The amount per member to be paid shall be designated by the
Hamilton County Council PTA.
# Article XIV: Tennessee State PTA Convention
(The following section must correspond to the Tennessee State PTA bylaws, and is provided as a guideline to local PTAs)
# Section 1. Each local PTA unit is entitled to representation by:
a. the president or an elected alternate,
b. one delegate or alternate; and
c. in addition, each local unit in good standing is entitled to one delegate
for every 50 members or a major fraction thereof, as shown by the official
membership records.
# Section 2. No delegate is allowed to represent more than one local unit and must have been a member of Nolan Elementary School PTA at least thirty (30) days prior to the convention.
Section 3. Voting delegates and their alternates shall be chosen/elected
in the month of March in order to take advantage of pre-registration.
**Article XV: Fiscal Year
The fiscal year of the Nolan Elementary School PTA shall begin on July 1 through June 30.
Article XVI: Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of
Order Newly Revised shall govern the
Nolan Elementary School PTA and in all cases in which they are applicable
and in which they are not
in conflict with these bylaws, the Tennessee PTA Bylaws, the National
PTA Bylaws, or the articles of incorporation
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Article XVIII: Amendments
Section 1. These bylaws may be amended at any regular general membership
meeting of Nolan Elementary School PTA by two-thirds (2/3) vote of the
members present and voting, provided that
notice of the proposed amendment has been given at the previous regular
meeting and that the proposed amendment shall be subject to approval of
the Tennessee PTA.
Section 2. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws by a majority vote at a meeting of Nolan Elementary School PTA, or by a two-thirds (2/3) vote of the board of managers. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment.
Section 3. Submission of amendments or revised bylaws for approval by the Tennessee PTA shall be in accordance with the bylaws or regulations of the Tennessee PTA.
# Section 4. The adoption of an amendment to any provision of the bylaws of the Tennessee PTA identified by a pound sign ( # ) shall serve automatically and without the requirement of further action by the Nolan Elementary School PTA to amend their corresponding bylaws.
___________________________ ________________________________________
Date of Revision Local Unit Bylaws Chairman
____________________ ________________________________________
Date of Approval State Bylaws Chairman
NAME OF LOCAL UNIT: ____________________________________________
ADDRESS: _______________________________________
_______________________________________________
# FEDERAL EMPLOYER IDENTIFICATION NUMBER: _________________________